Zen Planner vs. Vagaro

Looking for a Vagaro Alternative to Retain Your Members?

Zen Planner’s all-in-one platform helps you simplify operations, maximize revenue and ensures your members stay loyal to your brand.

Fitness management software screenshots on devices.

Zen Planner vs. Vagaro

Looking for a Vagaro Alternative to Retain Your Members?

Zen Planner’s all-in-one platform helps you simplify operations, maximize revenue and ensures your members stay loyal to your brand.

Fitness management software screenshots on devices.

Zen Planner vs. Vagaro

Looking for a Vagaro Alternative to Retain Your Members?

Zen Planner’s all-in-one platform helps you simplify operations, maximize revenue and ensures your members stay loyal to your brand.

Fitness management software screenshots on devices.

Join Top Fitness Businesses Thriving with Zen Planner

See Why Top Brands Are Making the Switch to Zen Planner

Keep Members with You

Booking through your site or app shows only your classes and programs, so you don't compete with others.

Drive Growth with Insights

Use reporting tools to make informed decisions and boost your business.

Save More, Invest More

Our affordable solutions let you reinvest savings into your business for greater growth.

Track Member Workouts

Allow members to track their workouts keeping them more engaged outside of class.

Boost Leads & Member Engagement

Zen Planner Engage is the ultimate all-in-one solution for CRM, Marketing and Member Engagement.

Online fitness scheduling screenshot on device.
List of fitness management reports on device.
Financial desktop view on device.
Workout tracking dashboard on device.
Marketing automation campaign dashboard on device.

Zen Planner has freed up 25% of my time allowing me to focus on business growth and quadruple my business.

Jennifer Searles

Owner, The Works Personal Training Center

Partnering with Zen Planner for our website and digital marketing strategy was the clear choice for Rhapsody Fitness from the start. Two years later, we are proud to be one of the fastest-growing gyms and fitness destinations for travelers in Charleston and attribute much of that success to working with Zen Planner. Collaborative, committed and creative, the Zen Planner Digital Marketing Team is a breeze to work with, awesomely responsive and always in our corner.

Alan Shaw

Co-Founder and Head Coach at Rhapsody Fitness

Gym member saving money.

Scalable Pricing to Match Your Growth

Zen Planner pricing is affordable than Vagaro, offering a greater value that scales with your business. From customer success and digital marketing services to Zen Planner’s Engage—your all-in-one solution for CRM, marketing and member engagement—you’ll have everything you need to thrive.

Pricing

Manage Members Conveniently

Seamlessly manage your member’s experience in one place- from registration and billing to tailored communication and self-service

  • Online Scheduling

  • Automated Payments

  • Self-Service Check-ins

  • Track Member Attendance

  • Mobile App

  • And, more!

Member Management

Fitness gym members working out.
Reporting and analytics dashboards.

Leverage Insights to Maximize Performance

Stay informed and take action quickly with industry-leading customizable reports, or choose from predefined options to track your business performance and goals.

  • 140 Pre-Built Reports

  • Customized or Predefined Reports

  • Simple Exports

  • Automated Notifications

  • Single & Multiple Location View

  • Share Reports Easily

  • Data, Chart & Graph Formats

Reporting & Dashboards

Boost Leads, Members and Community

Zen Planner Engage is the ultimate all-in-one solution for CRM, marketing, and member engagement, helping you automate outreach and maximize revenue.

  • Templated Websites

  • Lead Forms

  • Funnel Visibility

  • Blogs

  • 2-way Text & Email*

  • Facebook Messenger

  • Web Chat

  • Reputation Management

  • And more

Zen Planner Engage

Gym member engaging with mobile workout ads.

Expand Your Business with Software Designed to Fit Your Needs

Save more to invest more in
scaling your business

Use reporting tools with actionable insights to grow.

Increase leads and keep your
members booking with you

Join Top Fitness Businesses Thriving with Zen Planner

See Why Top Brands Are Making the Switch to Zen Planner

Online fitness scheduling screenshot on device.

Keep Members with You

Booking through your site or app shows only your classes and programs, so you don’t compete with others.

List of fitness management reports on device.

Drive Growth with Insights

Use reporting tools to make informed decisions and boost your business. 

Financial desktop view on device.

Save More, Invest More

Our affordable solutions let you reinvest savings into your business for greater growth. 

Workout tracking dashboard on device.

Track Member Workouts

Allow members to track their workouts keeping them more engaged outside of class. 

Marketing automation campaign dashboard on device.

Boost Leads & Member Engagement 

Zen Planner Engage is the ultimate all-in-one solution for CRM, Marketing and Member Engagement. 

We spent 1 year assessing 19 different systems before settling on Zen Planner. It’s been really effective in making sure all of our schools are on the same page and helped us out massively with our POS and retail. It’s really saved us about 10-12 hours a week per location.

Dave Kovar

Kovar Martial Arts and Kovar Systems

We spent 1 year assessing 19 different systems before settling on Zen Planner. It’s been really effective in making sure all of our schools are on the same page and helped us out massively with our POS and retail. It’s really saved us about 10-12 hours a week per location.

Dave Kovar

Kovar Martial Arts and Kovar Systems

(On virtual classes) We saw that really boosted their confidence … Being at home in a secure environment, working with their parents one on one, they seemed to excel more in that situation than they did in our classroom.

Kimmer Sebesta-Yoo

Co-Owner/Manager/Instructor
at White Tiger Martial Arts

(On virtual classes) We saw that really boosted their confidence … Being at home in a secure environment, working with their parents one on one, they seemed to excel more in that situation than they did in our classroom.

Kimmer Sebesta-Yoo

Co-Owner/Manager/Instructor
at White Tiger Martial Arts

Gym member saving money.

Scalable Pricing to Match Your Growth

Zen Planner pricing is affordable than Vagaro, offering a greater value that scales with your business. From customer success and digital marketing services to Zen Planner’s Engage—your all-in-one solution for CRM, marketing and member engagement—you’ll have everything you need to thrive.

Pricing

Manage Members Conveniently

Seamlessly manage your member’s experience in one place- from registration and billing to tailored communication and self-service

  • Online Scheduling

  • Automated Payments

  • Self-Service Check-ins

  • Track Member Attendance

  • Mobile App

  • And, more!

Member Management

Fitness gym members working out.
Reporting and analytics dashboards.

Leverage Insights to Maximize Performance

Stay informed and take action quickly with industry-leading customizable reports, or choose from predefined options to track your business performance and goals.

  • 140 Pre-Built Reports

  • Customized or Predefined Reports

  • Simple Exports

  • Automated Notifications

  • Single & Multiple Location View

  • Share Reports Easily

  • Data, Chart & Graph Formats

Reporting & Dashboards

Boost Leads, Members and Community

Zen Planner Engage is the ultimate all-in-one solution for CRM, marketing, and member engagement, helping you automate outreach and maximize revenue.

  • Templated Websites

  • Lead Forms

  • Funnel Visibility

  • Blogs

  • 2-way Text & Email*

  • Facebook Messenger

  • Web Chat

  • Reputation Management

  • And more

Zen Planner Engage

Gym member engaging with mobile workout ads.

Expand Your Business with Software Designed to Fit Your Needs

Save more to invest more in
scaling your business

Use reporting tools with
actionable insights to grow.

Increase leads and keep your
members booking with you

Frequently Asked Questions

Vagaro is a business management software designed for fitness studios, salons, spas, and wellness businesses. It offers scheduling, payment processing, and a marketplace where clients can discover and book services. 

Pros: 

  • Affordable entry-level pricing 
  • Built-in appointment scheduling and payment processing 
  • Client discoverability via its marketplace 

 

Cons: 

  • Marketplace lists competitors alongside your business 
  • Limited customization for reporting and automation 
  • Lacks fitness and martial arts tracking features 
  • Limited marketing capabilities 

The biggest drawback of Vagaro is its marketplace model, which positions your business alongside competitors, potentially diverting customers to other studios. Additionally, its reporting and automation tools are less advanced than Zen Planner’s, making it less effective for scaling fitness businesses. Vagaro also lacks built-in workout tracking, a crucial feature for gyms and fitness studios looking to enhance member engagement and retention. 

Vagaro serves a variety of beauty, wellness, and fitness businesses, including gyms, yoga studios, salons, spas, and personal trainers. 

If you want to be listed alongside competitors in a shared marketplace, Vagaro might be a fit. However, if you’re focused on growing your business independently, Zen Planner provides deeper automation, stronger reporting, and marketing tools designed to attract, retain, and engage members. 

Unlike Vagaro, which focuses on its marketplace for customer discovery, Zen Planner is designed to put your business in control. With advanced reporting, automation, and marketing tools, Zen Planner helps fitness businesses grow independently—without competing for visibility in a shared marketplace.  

Plus, seamless integration with SugarWOD allows your members to track their workouts effortlessly, a key feature missing from Vagaro. 

Customers who switch from Vagaro to Zen Planner share that they switch for: 

  • Better control over their brand without marketplace competition 
  • More robust reporting and automation tools for business growth 
  • Superior marketing features to engage and retain members 
  • Industry-specific features, especially for martial arts and fitness studios 

Zen Planner starts at $99 per month, while Vagaro’s pricing varies based on users and location size. While Vagaro has a lower starting price, Zen Planner delivers better overall value by including marketing automation, advanced reporting, and member engagement tools—features that often require additional costs with Vagaro. 

Learn more about Zen Planner pricing. 

Switching to Zen Planner is seamless, thanks to our dedicated onboarding and migration support. Our implementation & customer success experts guide you every step of the way, ensuring a smooth transition without disrupting your business operations.  

Zen Planner provides personalized training, data migration assistance, and ongoing resources to help you get up and running quickly—so you can start seeing the benefits of a fully integrated platform right away. 

With Zen Planner, you’re never on your own. Join our group success sessions for expert-led best practices, Q&A, and networking among peers, or get one-on-one business coaching for a personalized deep dive into your business. 

Zen Planner’s implementation and customer success team is committed to your long-term success, helping you optimize the platform so you can focus on growing your fitness business. 

Vagaro is designed for a broad range of beauty and wellness businesses, whereas Zen Planner is built specifically for fitness studios and gyms. With integrated workout tracking, built-in marketing, revenue recovery, and member retention tools, Zen Planner provides the features fitness businesses need to scale. Unlike Vagaro, Zen Planner helps you grow without recommending your competitors next to you. 

Still have a question?

Start a chat with our friendly team.