Power Your Gym with Zen Planner

The best place to start and grow your fitness business.

Power your gym with Zen Planner

Choose the plan that’s right for your business
Zen Planner logo
Features
Studio
Engage
Ultimate
Starting at $99/mo
Starting at $248/mo
Starting at $348/mo
Member Management
Member Management
Zen Planner Community
Zen Planner Help Center
Memberships & Billing
Reporting & Dashboards
Online Scheduling
Staff Mobile App
Member Mobile App
Member Self-Service
Attendance Tracking
Advanced Workout Tracking
Belt & Skill Tracking
Payroll
Payment Processing*
Online Presence & Engagement
Lead Generating Website
Customizable Lead Forms
Appointment Scheduling
Pipeline Management
Blogs
2-way Text & Email*
Webchat
Facebook Messenger
GMB Messaging
GMB Call Tracking*
Missed Call Text Back*
Reputation Management
Automated Sales & Marketing
CRM
Sales & Marketing Mobile App
Email Verification
Workflows
Lead Tracking
SMS & Email Templates*
Email Marketing*
Triggers
Trigger Links
Dashboard Reporting
Email Campaigns
Social Planner
Content AI*
Conversation AI*
Surveys
Advanced Reporting
Services and Add-Ons
Member Management Coaching
Member Engagement Coaching
Local SEO*
Add-on
Add-on
Branded App*
Add-on
Add-on
Add-on
Custom Website*
Add-on
Add-on
Add-on
Digital Marketing*
Add-on
Add-on
Add-on
Digital Advertising*
Add-on
Add-on
Add-on
Wordpress Hosting*
Add-on
Add-on
Add-on
Full Service Billing*
Add-on
Add-on
Add-on
Infrastructure Fees*
Add-on
Add-on
Add-on
Integrations*
Add-on
Add-on
Add-on

*Additional charges and/or fees may apply.

Everything You Need to Succeed

Gym management, payments, sales and marketing, retention, member engagement and more.
  • Effortless Gym Management: From class scheduling to member check-ins and automated billing, Zen Planner simplifies every aspect of gym management.
  • Financial reporting and member analytics: Zen Planner provides real time financial, member, attendance, and revenue data into clean dashboards so you always know your gym’s performance.
  • Member App: With the Zen Planner mobile app members can manage their account, book classes, and track their progress with just a few taps and clicks.
  • Skill and Belt Tracking: Student performance and milestones are at your fingertips with Zen Planner.
  • SugarWOD: Simplify programming, athlete progress and member engagement with powerful (and fun!) app experience with a seamless Zen Planner integration.
  • Professional Website Builder: Build a modern gym website using customizable templates to showcase your gym’s unique identity to attract new members in a crowded fitness market.
  • Elevate Lead Conversion Rates: Increase lead to new member conversions with customized campaigns, lead management, appointment bookings, and reputation management.
  • Increase Retention: Custom marketing and member communications campaigns that follow a member through their fitness journey.
  • Social Media powered by AI: Work smart, not hard – design stunning content and effective social media with AI tools to attract and engage your audience.
  • Integrated Chat: Connect with potential members wither they are across your website, Facebook, Instagram and Google My Business.
  • Marketing Performance: See your ROI and what is working with real-time marketing reporting and analytics.
  • Effortless Member Communications: Automated new member sign-ups, absent member re-engagement, reminders, birthday wishes and membership renewals all in one place.
  • 2-way SMS: Keep your audience engaged through broadcasts that include 2-way SMS and voice call management.
  • Personalized Workouts and Programming: Craft individualized workout plans for members to support their growth and development.
  • Mobile Experience: Manage your gym efficiently from the palm of your hand with an App that work for you, your staff and your members.
  • Customer Support: Zen Planner’s Customer Success team is ready to assist you via chat, phone, and email. The Help Center is available 24/7 with how-to articles and videos.
  • Zen Planner Community Forum: Success thrives in a community. Access a supportive network of fellow gym owners. Learn from their stories, exchange ideas and grow together.
  • Tools and Knowledge: From technical assistance to strategic advice and industry insights to ongoing software improvements, you have a partner by your side.

Everything You Need to Succeed

Gym management, payments, sales and marketing, retention, member engagement and more.
  • Effortless Gym Management: From class scheduling to member check-ins and automated billing, Zen Planner simplifies every aspect of gym management.
  • Financial reporting and member analytics: Zen Planner provides real time financial, member, attendance, and revenue data into clean dashboards so you always know your gym’s performance.
  • Member App: With the Zen Planner mobile app members can manage their account, book classes, and track their progress with just a few taps and clicks.
    • Skill and Belt Tracking: Student performance and milestones are at your fingertips with Zen Planner.
  • SugarWOD: Simplify programming, athlete progress and member engagement with powerful (and fun!) app experience with a seamless Zen Planner integration.
  • Professional Website Builder: Build a modern gym website using customizable templates to showcase your gym’s unique identity to attract new members in a crowded fitness market
  • Elevate Lead Conversion Rates: Increase lead to new member conversions with customized campaigns, lead management, appointment bookings, and reputation management.
  • Increase Retention: Custom marketing and member communications campaigns that follow a member through their fitness journey
  • Social Media powered by AI: Work smart, not hard – design stunning content and effective social media with AI tools to attract and engage your audience
  • Integrated Chat: Connect with potential members wither they are across your website, Facebook, Instagram and Googly My Business
  • Marketing Performance: See your ROI and what is working with real-time marketing reporting and analytics
  • Effortless Member Communications: Automated new member sign-ups, absent member re-engagement, reminders, birthday wishes and membership renewals all in one place
  • 2-way SMS: Keep your audience engaged through broadcasts that include 2-way SMS and voice call management
  • Personalized Workouts and Programming: Craft individualized workout plans for members to support their growth and development
  • Mobile Experience: Manage your gym efficiently from the palm of your hand with an App that work for you, your staff and your members
  • 24/7 Customer Support: We have the tools and support you need. Our team is ready to assist you 7 days/week via chat, phone, email and help center
  • Zen Planner Community Forum: Success thrives in a community. Access a supportive network of fellow gym owners. Learn from their stories, exchange ideas and grow together
  • Tools and Knowledge: From technical assistance to strategic advice and industry insights to ongoing software improvements, you have a partner by your side

Over 6,000 fitness owners worldwide trust Zen Planner

We spent 1 year assessing 19 different systems before settling on Zen Planner. It’s been really effective in making sure all of our schools are on the same page and helped us out massively with our POS and retail. It’s really saved us about 10-12 hours a week per location.Right quote image

Dave Kovar, Kovar Martial Arts and Kovar’s Systems

It keeps us organized behind the scenes so you can spend less time on bills being paid and that kind of thing and focus on coaching that you provide each day for all the athletes that come into your gym... and the support that we get when we call into Zen Planner has been phenomenal. They answer immediately, they fix the problem immediately.Right quote image

Ben Smith, CrossFit Krypton

The thing I really like about Zen Planner is there has always been the desire to make their product better so that it makes my product better. That’s really important to me.Right quote image

Darin Kaiser, CrossFit Kada

I went from paying over $500/month for Mindbody and Wodify to $150/month with Zen Planner and it did everything I wanted and more.... I need to know real-time what my revenue is, if I need to run a report it’s there – the features on that end are really good!Right quote image

Charlie Lima, Boomfit

The idea, the goal was always to bring the best for our students. The best mat. The best software. The best jiu jitsu program. And go in that direction.Right quote image

Bruno Malfacine, Alliance Jiu Jitsu

It’s been absolutely a good return on the investment. We’ve grown 25% with the efforts we’ve done over the last year. That’s huge!Right quote image

Chris Tamer, Brighton CrossFit

I can’t tell you enough how thankful we are for y’all! I just had to tell you this...we have grown by 100 members since switching to ya’ll! Seriously, it’s been the biggest blessing. We went from 6-8 sign-ups a month to 6-8 a week in some weeks!Right quote image

Martha Moore, Legends Brazilian Jiu Jitsu Temple

The amount of ease that Zen Planner brings in terms of daily operations is huge... and the CRM is the missing piece of the puzzle that I’ve always dreamed of...right now we’re adding one student per day every day.Right quote image

Phill Schwartz, 10th Planet Portland

Frequently Asked Questions

Zen Planner was started in 2006 by a martial arts school owner who knew there had to me a more efficient way to manage his business and keep track of details on his students. We’ve grown a lot since then – serving over 6,000 customers worldwide.

Zen Planner serves globally, with offices and support networks worldwide. Speak with one of our specialists to determine if Zen Planner is right for your business.

Zen Planner is a month-to-month subscription. Annual contracts are available upon request. 12-month commitment.

Zen Planner pricing is designed to give you full access to 100% of our Studio package features at every price levelYour success is our successPricing is tiered based on Active Members. An Active Member is anyone with a Membership or who has attended an Event in the past month. We’ll never charge you for prospects or staff.

Zen Planner works with preferred payment processors including our in-house provider, Gains. There is no setup or gateway fee with select preferred integrated payment processors. Check with our team for details on current pricing.

It’s never too early or too late! We recommend if you’re starting a fitness business, to have Zen Planner ready to go 3-6 months ahead of launch.

Our team offers support via chat, phone, email, and an online help center.

We work with businesses of all sizes – from brand new start-ups to multi-location businesses or franchises our products and features scale to your size and stage of business needs.

Yes. Your onboarding coach will walk you through the process of how to transfer data from your old system over to Zen Planner. This is completed during your free onboarding sessions so you are up and running quickly!

Yes. Your data (and your member’ data) is secure with Zen Planner. We are PCI and GDPR compliant and have security systems that protect data from malware, security breaches and leaks.

Absolutely, Zen Planner integrates class schedules, forms, and more into your website.

Setting up on Zen Planner is designed to be efficient. The timeline can vary based on your specific business needs and the complexity of data migration, if applicable. Our dedicated support team will guide you through the free onboarding process, ensuring you’re up and running as quickly as possible.

SugarWOD is a popular workout tracking and community engagement platform for gyms and fitness studios. The integration allows you to seamlessly connect your Zen Planner account with SugarWOD, so members can schedule classes, log workouts, track progress, and engage with your fitness community.

Yes, Zen Planner includes testing and belt tracking features designed specifically for martial arts schools. These tools streamline the process of managing belt promotions, testing events, and tracking student progress.

Ready to Transform Your Business?