Top Features for Martial Arts Management Software

Why Your Dojo Needs More Than Just Class Scheduling

Great martial arts software goes beyond booking classes. From belt tracking to recurring billing and student CRM flows, your dojo needs a platform that fits how martial arts schools actually operate. 

Zen Planner offers the complete martial arts CRM and billing package to help you grow smarter—not just busier. 

Essential CRM & Billing Features for Martial Arts Schools  

1. Belt & Rank Progression Tracking

   Martial arts training is all about progression. Zen Planner helps you monitor student milestones, testing eligibility, belt history, and instructor feedback—all in one student profile.

2. Family Account Management

   Dojo families are the norm. Zen Planner makes it easy to group family members under one account for billing, scheduling, and communication.

3. Recurring Billing Automation

   Zen Planner’s martial arts billing software automates membership dues, sends failed payment alerts, and handles credit card updates—so you don’t chase payments.

4. Class Scheduling With Attendance Tracking

   Create programs by age, belt level, or discipline (BJJ, karate, kickboxing). Students can self-book via app, and staff can track attendance live from their phones.

5. Lead-to-Member CRM Automation

   Zen Planner is also a powerful martial arts CRM, offering:

• Automated email workflows for new leads 

• Re-engagement flows for inactive students 

• Student milestone campaigns (e.g., “Congrats on 50 classes!”) 

Bonus Tools That Elevate Your Dojo Operations 

• Custom reporting to track revenue, attendance, churn 

• Text/email notifications for schedule changes 

• Waiver + document e-signatures 

• Mobile app for coaches and students 

• Integration with workout tools like SugarWOD (great for BJJ & conditioning) 

Why Zen Planner is the All-in-One Martial Arts Software Solution

From CRM to billing to belt tracking—Zen Planner brings everything under one roof. That means less tech hassle, fewer spreadsheets, and more time to teach. 

Whether you run a traditional karate school or a modern BJJ academy, Zen Planner helps you manage and scale with confidence.

Want all the tools your dojo needs in one easy system? Book a Demo.