Operational excellence is about effectively running your business so that your athletes and staff are thriving and happy, while you maximize your income potential. This is part one in a seven-part series.
It’s the little habits that end up guiding the course of our lives. At home that might mean getting a good night’s sleep and eating clean, but at the box, it’s all about the day-to-day processes you have in place. Are yours organized and well-planned? Or are they random and simply about just getting by? Since your business’s day-to-day routines make or break your operational effectiveness, we recommend having set duties and checklists in place.
Let your opening and closing procedures be a starting point for systematizing and documenting your operations. With documented opening and closing steps, your team will know what needs to happen each day, and you’ll know things are going to be done right. Even if you have a strong, well-trained team, documenting your procedures will still benefit you. Staff members trade and work shifts they don’t normally work, so they’ll be able to use your checklist as a reference, ensuring key steps are never missed no matter who opens or closes. And when it’s time to hire new team members, the organization will get them up to speed faster.
Start by working through your opening and closing process. Then use our checklist to verify you’re not missing anything.
General Opening Duties:
- Turn on and login to all necessary technology (TV screen for Faceboard and WOD, computer and iPad for check-in/retail)
- Put the programmed WOD up on your TV/write workout on the board
- Ensure retail items are fully stocked and organized
- Check trash and ensure bathrooms are fully stocked and tidy
- Refill chalk buckets if they’re empty or running low
- Set up for special programming/warm up exercises (get rowers ready, pull out bands or rollers, turn on fans)
- Get your playlist ready
- Plan your daily introduction question for each class
- Unlock door/open garage doors if needed
- Write the names of the reserved athletes on the board before they come in
- Ensure each athlete checks-in using Kiosk Mode, or check them in using the Staff App
- As they walk in, write the names of non-reserved athletes on the whiteboard
General Closing Duties:
- Make sure all equipment is put away and secure
- Turn off any computers, TVs and iPads
- Plugin any technology that requires charging
- Empty and take out the trash
- Run retail reports (if you run those daily)
- Erase white boards
- If you’re responsible for cleaning, ensure bathrooms are cleaned, equipment is wiped down and floors are mopped
- Lock doors
Download our guide, How to Run a Stronger Affiliate Gym, for additional ways to take your box to the next level.
Zen Planner is a management and billing software for boutique fitness businesses.
We help gym, school, and studio owners streamline their day-to-day tasks so they can get back to doing what they love — helping their members. Enjoy all the features you need to manage your fitness business, including robust reporting dashboards, automated payment processing, skills and belt tracking, attendance history, and online retail.