How to Simplify Martial Arts Billing and Scheduling

Billing and Scheduling Shouldn’t Be a Full-Time Job

You didn’t open your dojo to spend hours on spreadsheets, missed payments, or last-minute class changes. But that’s the reality for many martial arts school owners using outdated tools—or worse, doing it manually. 

Zen Planner combines the power of a martial arts payment system and a dojo scheduling software in one intuitive platform, so you can focus on teaching and growing. 

Simplify Billing with Smart Automation 

1. Recurring Membership Payments

   Set it and forget it. Zen Planner lets you automate tuition billing by membership type, frequency, or program level. Whether it’s monthly billing or multi-member family plans, everything’s handled automatically.

2. Failed Payment Alerts and Auto-Retry

   When a payment fails, Zen Planner notifies you and automatically retries—reducing your collection calls and saving time.

3. Secure, Customizable Payment Options

   Accept credit cards, ACH, or even in-person payments. Parents can pay through the app, while Zen Planner logs it to their child’s account—perfect for multi-student families.

Make Scheduling Easy for Staff, Students, and Parents

1. Drag-and-Drop Dojo Scheduling

   Create classes by age group, belt level, or instructor. Add exceptions for holidays or test weeks in seconds using Zen Planner’s calendar builder.

2. Student Self-Booking and Waitlists

   Students or parents can book via app, join waitlists, and get auto-notified when spots open. Your team doesn’t have to answer every “Can I come to class today?” call.

3. Attendance Tracking Built In

   Check-in tools for coaches. Attendance reports for you. Track who’s coming consistently—and who’s slipping—without juggling paper rosters.

Why Zen Planner Is Built for Martial Arts Efficiency 

• Combine billing + scheduling in one platform 

• Handle family accounts without confusion 

• Track program-specific availability (BJJ, sparring, youth classes, etc.) 

• Save hours weekly with automated reminders & confirmations 

• Ensure payment and attendance data are always synced 

Whether you’re running a traditional dojo or a modern martial arts academy, Zen Planner simplifies your systems so you can operate like a pro. 

Tired of juggling tuition payments and class logistics? See how Zen Planner helps martial arts schools streamline billing and scheduling from day one. Book a Demo.