Automate Admin Tasks and Get Back to What You Love—Coaching
The Admin Trap That Kills Growth
You became a coach to change lives—not to:
- Send reminder texts
- Manually onboard new members
- Chase down missed payments
- Update spreadsheets
- Schedule sessions manually
But admin doesn’t just slow you down—it steals time, energy, and growth potential.
Meet Workflow AI—Your Behind-the-Scenes Admin Assistant
Zen Planner’s Workflow AI automates your most repetitive, time-consuming tasks:
- Lead follow-up emails & texts
- New member onboarding flows
- Appointment confirmations
- Membership renewals & payment alerts
- Class cancellation notifications
All customized to your gym’s workflows—no tech headaches required.
How It Works (So You Don’t Have To)
Pre-Built Templates
No need to start from scratch. Start fast with done-for-you automation templates that match your gym’s needs. From lead nurturing to member onboarding, these workflows are designed to match your gym’s daily needs—so you can hit the ground running. Every workflow is fully customizable, so it fits your exact process—no tech skills required.
Customize Your Flow
Need a 3-email onboarding drip? Or a reminder 24 hours before class? Drag, drop, done.
Zero Coding Required
Forget third-party apps and complicated integrations. With Workflow AI, everything runs right inside your Zen Planner dashboard. No coding. No Zapier. No toggling between platforms. Just reliable, stress-free automation that saves you time and keeps everything in sync.
The Real Impact: Time Back, Consistency Up
With Workflow AI:
- No more forgotten follow-ups
- No more messy onboarding
- No more late-night reminders
Just a clean, efficient gym that runs like clockwork —so you can focus on coaching, connecting, and growing your community.
used to do everything manually. Now I’m building my second location—because AI handles the rest.
Workflows keep my gym running smooth—even when I’m off the floor.
Free Up Time Without Letting Go of Control
You still run the gym. Workflow AI just runs the repetitive tasks that slow you down—like sending appointment reminders, logging follow-ups, assigning staff tasks, and keeping your operations on track.
The best part? You’re still in control. You set the workflows, customize the triggers, and decide what happens next.
Want to get back to coaching instead of chasing tasks? Try Zen Planner’s Workflow AI and run your gym on autopilot—without losing your personal touch.
About the Author: Mike Wuest
