Setting up digital waiver forms for martial arts classes

Paper forms are a thing of the past. If you run a martial arts school, switching to digital waiver forms not only saves time, it keeps your school legally protected, improves your onboarding flow, and enhances the member experience.

Here’s how to easily setup waiver forms for martial arts classes with the right tools, and why it matters more than ever.

Why digital waivers matter for martial arts schools

Whether you’re welcoming beginners or advanced students, having a signed waiver is a must. But printing, storing, and manually organizing paper waivers is outdated and error-prone.

Benefits of Digital Waivers:

• Stay Legally Compliant: Ensure every student signs before training begins.
  
• Reduce Paperwork Hassles: No more filing cabinets or lost documents.
  
• Speed Up Check-Ins: Students can complete forms from home or on a tablet at your front desk.
• Track Everything in One Place: Keep student records organized and easily accessible.

Step-by-step: how to set up waiver forms for martial arts classes

With software like Zen Planner, it’s easy to digitize and automate your waiver process. Here’s how you can do it in just a few steps.

Choose a martial arts management platform

Start with a platform that’s built for your business. Zen Planner offers waiver form creation tools as part of its all-in-one solution for martial arts schools.

Pro Tip: Make sure your software allows e-signatures and mobile access so students can sign on any device.

Customize your waiver template

Every martial arts school has different liability concerns. Customize your digital waiver to reflect the unique risks of your classes, equipment, and age groups.

Include:

• Assumption of risk statements
• Emergency contact information
• Legal guardian consent for minors
• Agreement to rules and conduct

Add your waiver to online registration

Once your waiver is ready, embed it directly into your online registration flow. This ensures every new student signs it before attending their first class.

Enable digital signatures

Digital signature capabilities ensure legal protection and reduce the need for printing. Students can review and sign with a few taps on their smartphone or tablet.

Automate confirmation and storage

After signing, the form should automatically save to the student’s profile. You’ll get confirmation, and they’ll receive a copy via email.

Make a strong first impression with easy waiver sign-up

Digital waiver forms are part of your brand experience. When a new student signs up for your martial arts class, the process should feel smooth, professional, and modern.

With Zen Planner, you don’t just setup waiver forms for martial arts classes—you deliver an elevated experience that starts at sign-up and carries through to the mat.

Waiver forms that work for you

Your time should be spent teaching—not chasing paperwork. With the right tools, waiver management becomes a background process that protects your business while freeing up your staff.

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Final thoughts

Switching to digital waivers is one of the smartest moves you can make for your martial arts school. It reduces friction, ensures compliance, and builds trust from the very first interaction.

Ready to simplify how you manage waiver forms?

Book a Demo today to see how Zen Planner can help you streamline your sign-up process, keep your school organized, and deliver a professional experience from day one.