Stress-Free Software Migration
Switch to Zen Planner
Upgrade with Zen Planner—grow smarter from day one
Leave your outdated gym management software behind and embrace a smarter way to run your fitness business. Zen Planner simplifies your transition with a fully guided setup, seamless data migration, and expert coaching—so you can focus less on admin and more on growing your community from day one.
Stress-Free Software Migration
Switch to Zen Planner
Upgrade with Zen Planner—grow smarter from day one
Leave your outdated gym management software behind and embrace a smarter way to run your fitness business. Zen Planner simplifies your transition with a fully guided setup, seamless data migration, and expert coaching—so you can focus less on admin and more on growing your community from day one.
Stress-Free Software Migration
Switch to Zen Planner
Upgrade with Zen Planner—grow smarter from day one
Leave your outdated gym management software behind and embrace a smarter way to run your fitness business. Zen Planner simplifies your transition with a fully guided setup, seamless data migration, and expert coaching—so you can focus less on admin and more on growing your community from day one.
Award-winning software that makes switching worth it
Award-winning software that makes switching worth it
Award-winning software that makes switching worth it
Guided onboarding – we do the work for you
Switching to Zen Planner is designed to be stress-free. Our implementation team handles the heavy lifting, so you don’t have to.
We’ll set up your core operations, including:
- Memberships and payment processing
- Class schedules and bookings
- Staff accounts and access roles
- Reporting dashboards and key workflows
Once your system is ready, we’ll schedule your first one-on-one session with your Customer Success Coach within 1 week of go-live.
Guided onboarding – we do the work for you
Switching to Zen Planner is designed to be stress-free. Our implementation team handles the heavy lifting, so you don’t have to.
We’ll set up your core operations, including:
- Memberships and payment processing
- Class schedules and bookings
- Staff accounts and access roles
- Reporting dashboards and key workflows
Once your system is ready, we’ll schedule your first one-on-one session with your Customer Success Coach within 1 week of go-live.
Guided onboarding – we do the work for you
Switching to Zen Planner is designed to be stress-free. Our implementation team handles the heavy lifting, so you don’t have to.
We’ll set up your core operations, including:
- Memberships and payment processing
- Class schedules and bookings
- Staff accounts and access roles
- Reporting dashboards and key workflows
Once your system is ready, we’ll schedule your first one-on-one session with your Customer Success Coach within 1 week of go-live.
Your data. Fully transferred. Nothing lost.
Member information, fully preserved
Student profiles, contact details, and member records move over without a hitch—so you don’t lose touch with a single member.
Progress & attendance history intact
We transfer current memberships and attendance history so your members’ progress remains complete and uninterrupted .
Expert-led setup, start to finish
Our team handles your migration from end to end—no manual re-entry, no lost data, no guesswork. Just a clean, complete transition.
Your data. Fully transferred. Nothing lost.
Member information, fully preserved
Student profiles, contact details, and member records move over without a hitch—so you don’t lose touch with a single member.
Progress & attendance history intact
We transfer current memberships and attendance history so your members’ progress remains complete and uninterrupted .
Expert-led setup, start to finish
Our team handles your migration from end to end—no manual re-entry, no lost data, no guesswork. Just a clean, complete transition.
No disruptions to your member payments
Seamless payment data transfer
We securely migrate your members’ payment information—including credit card and ACH details—so you don’t need to re-enter or revalidate data.
Security you can trust
Our implementation specialists follow industry-standard compliance and encryption to ensure your data stays safe and accurate.
No member action required
Your members won’t need to re-enter their billing information or take any action—their payments will continue running smoothly behind the scenes.
No disruptions to your member payments
Seamless payment data transfer
We securely migrate your members’ payment information—including credit card and ACH details—so you don’t need to re-enter or revalidate data.
Security you can trust
Our implementation specialists follow industry-standard compliance and encryption to ensure your data stays safe and accurate.
No member action required
Your members won’t need to re-enter their billing information or take any action—their payments will continue running smoothly behind the scenes.
Your dedicated customer success coach – first 90 days
From your first day, your Customer Success Manager (CSM) becomes an extension of your team. They’re here to help you make the most of Zen Planner and scale your business with confidence.
Your dedicated customer success coach – first 90 days
From your first day, your Customer Success Manager (CSM) becomes an extension of your team. They’re here to help you make the most of Zen Planner and scale your business with confidence.
Ongoing success – beyond onboarding
We’re still here after your first 90 days to help you keep growing with confidence. From advanced feature support to long-term strategy, your success remains our priority.
Ongoing success – beyond onboarding
We’re still here after your first 90 days to help you keep growing with confidence. From advanced feature support to long-term strategy, your success remains our priority.
Your personalized onboarding timeline
Step 1
Pre-build setup
Before our first call, your Implementation Specialist builds your account using your business specifics: memberships, class types, appointments, and more.
Step 2
Data migration
We securely migrate your critical data—like client profiles, memberships, attendance records, and payment details—so billing continues smoothly. No interruptions, no lost payment info, and no action needed from your members. Just send us your data in CSV format and we handle the rest.
Step 3
Online experience setup
Once your system is set up, your Implementation Specialist will review your fully set-up database with you. Then, you’ll be trained on all the day-to-day operations & workflows:
- Member management
- Reservations and check-ins
- Payment processing
- Signing up new clients
- Signing up new clients
Step 4
Online experience setup
We’ll help you integrate Zen Planner into your website so members can take action without friction. Our tools include:
- Online class calendars and booking
- Free trial registration forms
- New member sign-up flows
- Lead capture widgets
Plus, you and your team will get familiar with our mobile app experience for both members and staff—keeping your operations connected from anywhere.
Step 5
Ongoing business coaching & support
With your systems running smoothly and your team and members fully connected, your Customer Success Manager (CSM) becomes your strategic growth partner. Whether you’re looking to boost member retention, launch new services, or scale to additional locations, your CSM is here to guide you. You’ll receive:
- Expert coaching on fitness business best practices
- Tailored strategies to support your unique goals
- A trusted resource for ongoing questions and software support
From quick questions to long-term growth plans, your CSM ensures you’re never navigating alone—and always moving forward.
Your data. Fully transferred. Nothing lost.
Member information, fully preserved
Student profiles, contact details, and member records move over without a hitch—so you don’t lose touch with a single member.
Progress & attendance history intact
We transfer current memberships and attendance history so your members’ progress remains complete and uninterrupted .
Expert-led setup, start to finish
Our team handles your migration from end to end—no manual re-entry, no lost data, no guesswork. Just a clean, complete transition.
No disruptions to your member payments
Seamless payment data transfer
We securely migrate your members’ payment information—including credit card and ACH details—so you don’t need to re-enter or revalidate data.
Security you can trust
Our implementation specialists follow industry-standard compliance and encryption to ensure your data stays safe and accurate.
No member action required
Your members won’t need to re-enter their billing information or take any action—their payments will continue running smoothly behind the scenes.
Your dedicated customer success coach – first 90 days
From your first day, your Customer Success Manager (CSM) becomes an extension of your team. They’re here to help you make the most of Zen Planner and scale your business with confidence.
Ongoing success – beyond onboarding
We’re still here after your first 90 days to help you keep growing with confidence. From advanced feature support to long-term strategy, your success remains our priority.
Share the why
Send a simple “What’s New” email outlining what’s changing (and why it’s better).
Reassure them
Their payment info stays the same and their experience is only getting easier.
Use the member app
Link to the Zen Planner member app and explain the benefits—like booking classes in a few taps.
Share the why
Send a simple “What’s New” email outlining what’s changing (and why it’s better).
Reassure them
Their payment info stays the same and their experience is only getting easier.
Use the member app
Link to the Zen Planner member app and explain the benefits—like booking classes in a few taps.
Share the why
Send a simple “What’s New” email outlining what’s changing (and why it’s better).
Reassure them
Their payment info stays the same and their experience is only getting easier.
Use the member app
Link to the Zen Planner member app and explain the benefits—like booking classes in a few taps.
Integrate with the tools you already love
Zen Planner works seamlessly with the platforms you already rely on to run and grow your business.
Integrate with the tools you already love
Zen Planner works seamlessly with the platforms you already rely on to run and grow your business.
Integrate with the tools you already love
Zen Planner works seamlessly with the platforms you already rely on to run and grow your business.
You deserve a partner, not just a platform
Your members are the heart of your business. Zen Planner helps you serve them better with software that works for you—not against you. And with our team by your side, you’ll feel confident every step of the way.
Ready to switch gym management software with ease? Let’s grow your business together—from day one.
