How Zen Planner Tracks Attendance for Martial Arts and BJJ Academies

In Martial Arts and BJJ, Attendance = Advancement

Consistency is everything in martial arts. In disciplines like Brazilian Jiu-Jitsu (BJJ), progress depends not just on skill—but on showing up. Instructors need to know who’s training, how often, and whether a student is ready for testing or promotion.

Zen Planner makes it easy to track all of that—without clipboards, spreadsheets, or guesswork.

Here’s how Zen Planner supports martial arts schools and BJJ academies with built-in attendance tools tailored to the way you run your programs.

Smart Attendance Tracking—Without the Paperwork

1. Fast Digital Check-Ins

   Students can check in through a mobile device, at a self-service kiosk, or with help from staff. No lines, no paper, no missed names.

2. Instructor View for Class Rosters

   Easily pull up the day’s class roster, mark attendance with one tap, and see who’s consistent—or falling off the radar.

3. Attendance-Based Belt Eligibility

   In Zen Planner, you can tie belt promotions to attendance milestones. When a student is close to qualifying, you’ll know it—automatically.

4. Alerts for Missed Classes

   Haven’t seen a student in 10 days? Zen Planner triggers an alert or sends an automated email/text so they don’t slip away unnoticed.

5. Parent Communication (Youth Programs)

   If you run kids’ programs, keep parents in the loop with attendance alerts, upcoming belt test reminders, or missed class notifications.

Seamless Tracking for Multi-Discipline Academies

Whether you teach traditional martial arts, MMA, or specialize in Brazilian Jiu-Jitsu:

• Create custom class types and levels
• Track attendance by discipline or instructor
• Group students by rank or age
• Offer drop-in or trial attendance options

Zen Planner adapts to how your academy operates—without making your staff reinvent the wheel.

From Check-Ins to Retention—All in One Place

Because Zen Planner is more than just attendance software, you get:

• Integrated member profiles with billing, schedule, and waiver status
• Automated retention tools based on attendance behavior
• CRM and email/text communication flows for better engagement
• Reporting dashboards that show attendance trends over time

Final Thoughts

In martial arts and BJJ academies, attendance is more than a metric—it’s the heartbeat of progress. Zen Planner gives you the tools to track it, automate it, and act on it. 

From check-ins to belt promotion readiness, Zen Planner keeps your school organized, efficient, and focused on student success. 

Want to simplify attendance and grow a more consistent, committed student base?