Best CRM for BJJ and Martial Arts Academies

BJJ and Martial Arts Schools Need More Than Basic Gym Software

Your academy isn’t just another fitness business. Whether it’s Brazilian Jiu-Jitsu, Muay Thai, or Karate, martial arts schools need software that understands progression, student relationships, and the unique way you run your programs. 

That’s why Zen Planner is trusted by martial arts academies across the country. 

What Makes Zen Planner the Best CRM for BJJ and Martial Arts Schools 

1. Student Lifecycle Management

   Zen Planner’s BJJ CRM software tracks a student from their first intro class through belt promotions, payments, and performance metrics. You’ll know who’s ready for testing, who’s missing classes, and who needs a follow-up.

2. Built-In Belt and Rank Tracking

   From white to black belt, Zen Planner automates your belt testing criteria, records evaluations, and tracks history—all within the student’s profile.

No more paper files. No more guesswork. 

3. Customizable Class Scheduling and Check-Ins

   Easily assign classes by program level or belt rank. Let students check in through the mobile app, while instructors view attendance and class capacity in real time.

4. Integrated Payments and Memberships

   Zen Planner’s martial arts academy software supports flexible memberships, drop-ins, family billing, and autopay—all built into the CRM. Failed payments are flagged, reminders go out, and your revenue stays consistent.

5. Lead Nurture and Communication Automation

   Follow up with new leads, send automated reminders to inactive students, and keep your community engaged with milestone messaging (“Congrats on your 100th class!”).

Bonus Features Built for BJJ & Combat Sports Academies 

• Document upload for signed waivers, contracts, and testing forms 

• Attendance heatmaps to identify engagement trends 

• Member mobile app with schedule, billing, and announcements 

• SugarWOD integration for performance tracking (perfect for BJJ + strength) 

Why Martial Arts Academies Are Switching to Zen Planner 

From traditional dojos to modern BJJ schools, Zen Planner is the CRM that scales with you. No bloated tools. No generic platforms. Just clean, powerful martial arts-specific tools that help you grow your community, streamline operations, and retain students. 

Looking for a CRM that’s built for how martial arts academies actually operate? Book a Demo.